overview

About Employee On-Boarding

We partnered with an enterprise HR team to redesign the onboarding experience for new employees—turning a traditionally static, manual process into a smart, adaptive, and engaging journey powered by AI.

The goal was simple but powerful: make every new employee feel guided, informed, and connected from Day 1 to Day 15—without overwhelming them.

Project Process

Find out the design
solution.

We started by understanding the real challenges of employee onboarding through research and journey mapping. From there, we designed a seamless UX flow backed by a smart UI and built the experience using responsive front-end and scalable backend systems. By integrating AI for personalization and automation, we delivered a solution that guides, supports, and connects every new hire—effortlessly.

Vimora designed and delivered an AI-powered onboarding system that thinks ahead, connects teams, and simplifies every step of a new employee’s first 15 days. We began with a deep UX discovery phase—interviewing s takeholders and mapping user journeys to uncover pain points in the existing process. From there, we crafted a clean, approachable interface that felt both professional and welcoming, making navigation intuitive for new hires.

Our front-end team built responsive, pixel-perfect layouts using HTML/CSS and aligned them with the company’s design system. On the backend, we integrated APIs to handle approvals, asset access, and chatbot interactions. The system was enhanced with natural language processing, allowing the AI chatbot to deliver smart, contextual support, and daily guidance—making the entire onboarding experience feel personalized, efficient, and genuinely human.

Finalize the project

The platform led to a 70% increase in onboarding satisfaction, reduced first-week HR tickets by 40%, and created a lasting first impression for new hires. More importantly, it made people feel seen, supported, and set up for success—from day one.

Result

Final Result

We embraced a minimalist design philosophy — where clarity, contrast, and whitespace led the way. Every element was crafted with purpose:

The impact was immediate. What used to be a fragmented, task-heavy process became a smooth, guided experience that gave new hires clarity and confidence from day one. With the AI assistant handling repetitive questions, nudging timely actions, and offering personalized support, employees no longer felt lost in a sea of links, forms, or emails. Everything they needed, from approvals to meeting schedules was available in one place, right when they needed it.

Managers also saw the benefit, spending less time on manual check-ins and more on meaningful conversations. HR teams reported fewer onboarding tickets, faster task completions, and more consistent compliance with training goals. Most importantly, new employees felt welcomed, supported, and productive within days, not weeks.